Job Purpose

To provide comprehensive and efficient support across Human Resources, General Administration, and basic Accounting functions. This role is central to the smooth operation of our office and requires a proactive, organized, and discreet professional who can manage multiple priorities in a fast-paced engineering environment.

Key Responsibilities

Human Resources Support:

• Assist with the full recruitment lifecycle: from posting job vacancies to screening applications, coordinating interviews, and issuing employment offers for Navar Engineering.
• Manage the onboarding and induction process for new engineers and staff, ensuring a seamless integration.
• Maintain meticulous and confidential employee records, including personal files, visa documentation, and training logs.
• Process monthly attendance, leave, and overtime calculations accurately and in a timely manner.
• Support the management in the implementation and communication of company policies and procedures.

General Administration:

• Serve as the first point of contact for the office, managing front desk duties, welcoming clients and visitors, and handling incoming calls.
• Manage office supplies inventory, place orders, and coordinate with vendors for IT, maintenance, and other administrative services.
• Handle company correspondence, including drafting letters, memos, and internal communications.
• Arrange travel itineraries, flights, and hotel accommodations for technical staff and consultants.
• Ensure the overall tidiness, functionality, and professional appearance of the office.

Accounts Support:

• Provide support to the finance department with basic bookkeeping and data entry.
• Manage and reconcile petty cash transactions.
• Assist in the preparation and issuance of client invoices and follow up on payments.
• Help in compiling supporting documents for payroll processing.
• Support in the preparation of monthly financial reports and account reconciliations.