Full job description

We are seeking a highly organised Admin & Receptionist to manage our front desk and support daily administrative operations. This role is essential in ensuring smooth office workflows, maintaining accurate property records, and providing exceptional customer service to clients and real estate agents. The ideal candidate is proactive, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.

Responsibilities:

1. Reception and Front Desk Management:

• Greet, welcome, and assist clients and visitors professionally.
• Maintain a tidy and presentable office & reception area.
• Manage appointment scheduling and meeting room coordination.

2. Administration Support:

• Create, update, and manage property listings on Property Finder, Bayut, and company CRM systems.
• Ensure accuracy of listing descriptions, photos, prices, and compliance with portal guidelines.
• Prepare and handle contracts, invoices, receipts, and other real estate documentation.
• Maintain organised filing systems for records and documents.
• Track office supplies and coordinate procurement when needed.
• Assist with daily operational reports and broker documentation.
• Support HR and management with their tasks.
• Assist in organizing company events, training sessions, and internal meetings.
• Any other tasks assigned as necessary

Qualifications:

• 1 year of administrative experience (Freshers with strong communication skills are encouraged to apply.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Excellent customer-service attitude and professionalism.
• Ability to multitask and thrive in a fast-paced, deadline-driven environment.
• High level of accuracy, attention to detail, and accountability.

Benefits:

• Competitive basic salary.
• Professional, collaborative, and supportive work environment.
• Opportunity for career growth within the real estate industry.
• Training and development support.

Job Type: Full-time