Full job description

Executive Assistant / Office Manager

Executive Support

• Provide high-level administrative support to the CEO and executive leadership team, including managing calendars, scheduling meetings, and coordinating travel.
• Prepare and edit correspondence, reports, and presentations for executive meetings.
• Organize and maintain executive files and documents, ensuring confidentiality.

Office Management:

• Oversee day-to-day operations of the executive office, including managing office supplies, equipment, and general office maintenance.
• Liaise with vendors, service providers, and building management to ensure office operations run smoothly.
• Implement office policies, procedures, and standards to ensure a professional and efficient work environment.

Meeting Coordination:

• Schedule, organize, and manage logistics for executive meetings, including board meetings, team briefings, and off-site retreats.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Coordinate internal and external meetings, including managing guest arrangements and hospitality needs.

Communication and Liaison:

• Act as the primary point of contact between the executive team and internal staff or external stakeholders.
• Manage communications and follow up on key action points and directives from the executive office.
• Draft and manage internal/external communications, including emails, announcements, and reports.

Project Coordination:

• Assist in coordinating executive-led projects, ensuring timely completion and effective communication with relevant departments.
• Track project timelines, deliverables, and resources, providing updates to the executive team as needed.

Budget and Expense Management:

• Manage office budgets, including expenses related to travel, supplies, and other office expenditures.
• Prepare expense reports and ensure timely submission of claims for the executive team.
• Track and reconcile budget-related reports, ensuring cost-effectiveness and efficiency.

Experience:- More than 10 years of experience in similar field.

We are looking for bilingual (Arabic/English) Candidates.

Job Type: Full-time