Job Summary:

The Receptionist serves as the first point of contact for McCoin Virtual Assets LLC Ensuring a professional and welcoming environment for visitors, clients and employees. This role is responsible for managing front-desk operations, handling communications, and providing administrative support to ensure the smooth day-to-day functioning of the office.

Key Responsibilities:

Front Desk & Visitor Management:

• Greet and welcome visitors in a professional, courteous manner.
• Manage the visitor logbook and ensure security protocols are followed.
• Answer, screen, and forward incoming calls promptly and professionally.
• Handle incoming and outgoing correspondence, including couriers and deliveries.

Administrative Support:

• Maintain reception area and meeting rooms to ensure cleanliness and readiness at all times.
• Assist in scheduling and coordinating meetings, appointments, and conference room bookings.
• Support HR and Operations with clerical duties such as filing, data entry, scanning, and document organization.
• Prepare and distribute internal communications, notices, and announcements when required.

Office Coordination:

• Coordinate with suppliers and service providers for office maintenance and supplies.
• Monitor inventory of office materials (stationery, pantry items, etc.) and prepare purchase

requests.

• Assist with employee onboarding logistics (access cards, desk setup, welcome materials).
• Support event coordination such as company gatherings, meetings, and training sessions.

Customer & Guest Relations:

• Provide basic information to clients and guests regarding McCoin’s services when needed.
• Maintain a professional image aligned with the company’s brand and values.

Required Qualifications:

• Bachelor’s degree or Diploma in Business Administration or related field.
• Minimum 1–2 years of experience as a Receptionist, Administrative Assistant, or similar

role.

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Proton) and office equipment (printers, scanners, etc.).
• Professional appearance and demeanor.
• Fluent in English; additional language skills are a plus.

Job Type: Full-time