Full job description

We are looking for a reliable and well-organized Office Administrator to manage daily office operations and provide administrative support to management and staff. The ideal candidate will ensure smooth office functioning while also being available for local errands, bank/PRO-related work, and coordination tasks requiring driving.

Job Responsibilities:

• Oversee daily office operations to ensure efficiency and smooth workflow.
• Manage office supplies inventory and place orders when necessary.
• Coordinate maintenance and repair of office equipment and facilities.
• Prepare and manage correspondence, reports, and documents.
• Schedule meetings, appointments, and travel arrangements for management or staff.
• Maintain filing systems (physical and digital) for easy document retrieval.
• Handle incoming calls, emails, and inquiries professionally.
• Assist with basic bookkeeping tasks such as petty cash handling, expense tracking, and invoice processing.
• Maintain and update company records, databases, and personnel files.
• Support HR and accounting departments with administrative requirements.
• Serve as the primary point of contact for internal and external communications.
• Ensure adherence to company policies, procedures, and standards.
• Support management in implementing office protocols and safety regulations.

Qualifications:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Proven experience (typically 2–4 years) in office administration or a similar administrative role.
• Experience with office management software and systems (e.g., MS Office Suite, Google Workspace, ERP systems).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• High level of attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Professional demeanor and customer-service orientation.
• Dependable, proactive, and self-motivated.
• Ability to maintain confidentiality and handle sensitive information.
• Valid UAE Driving License (mandatory)

Job Type: Full-time