Full job description

Front Desk & Reception Duties

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct phone calls and emails.
• Maintain a tidy and organized reception area.
• Manage incoming and outgoing mail, deliveries, and courier services.

Administrative Support

• Assist with scheduling meetings, appointments, and conference rooms.
• Prepare and edit correspondence, reports, and documents.
• Maintain filing systems (both electronic and physical).
• Order and maintain office supplies and equipment.
• Support HR or management with administrative tasks (e.g., onboarding, record-keeping).

Office Coordination

• Liaise with building management, vendors, and service providers.
• Help organize company events, meetings, or travel arrangements.
• Ensure compliance with office health, safety, and security policies.

Skills & Qualifications:

• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic computer systems.
• Attention to detail and ability to multitask effectively.
• Professional appearance and demeanor.
• Prior experience in a receptionist, administrative, or customer service role preferred.

Typical Requirements:

• Education: Bachelor’s degree preferred.
• Experience: 1–3 years in administration or reception.

Personal Attributes:

• Friendly, approachable, and focused.
• Discreet and trustworthy with confidential information.
• Proactive, reliable, and adaptable to changing priorities.

Job Type: Full-time