Receptionist

Responsibilities:

Greet and assist visitors, clients, and staff in a professional manner.
Ensure guests have refreshments, or wi-fi details while waiting.
Answer, screen, and forward telephone calls; take messages when required.
Schedule and coordinate appointments, meetings, and conference room bookings.
Assist in setting up meeting rooms (arranging refreshments, ensuring equipment is ready)
Handle incoming and outgoing mail, couriers, and packages.
Monitor and order office supplies as needed.
Monitor and order office stationery as needed.
Provide clerical support including photocopying, printing, scanning, and filing.
Ensure reception area is clean, organized, and welcoming.
Ensure meeting rooms are clean, organized, and welcoming.
Act as the first point of contact in case of emergencies, following procedures.
Onboarding formalities for new joiners: Collating of documents, booking flights and accommodation
Registering new Lawyers with the Dubai Legal Affairs Department
Assist in Visa issuance and renewal

What will help you succeed in this role?:

Essential

Previous experience in a Receptionist role.
Excellent Customer Service skills
Highly organised and be able to work within a fast paced environment.
Positive attitude and enthusiasm
Takes a structured approach, prioritises, manages own time, works to high quality standards.
Excellent communication skills and professional presentation skills are essential for this role.
Good working knowledge of MS Office
Fluent English speaking and writing skills

Desirable