Full job description

We are seeking a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks.

As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently. Your diligence and competence will allow executives to focus on their managerial duties without distractions.

Responsibilities:

• Maintain executive agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Make travel arrangements for executives.
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned.

Requirements and skills:

• Proven experience as executive secretary or similar administrative role.
• Proficient in MS Office.
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.
• Degree in business administration or relative field.