Full job description

-To provide high level confidential support to the Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

-To act as a first point of contact dealing with correspondence and phone calls

-To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.

-Plan and organize travel and accommodation when required

-Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief executive are met.

-To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.

-To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.

-Provide reports for senior management as required.

-Undertake any other appropriate duties as required to support the Chief Executive to enable them to fulfil their role.

-Carry out all the duties with complete discretion and a high regard for confidentiality.

-Any other duties relevant to the needs of the organization and as directed.

Job Type: Full-time