Full job description

Role Purpose

The Admin Assistant will provide daily administrative and operational support to ensure smooth functioning of the office and retail operations. The role involves maintaining documentation, coordinating with stores and suppliers, and assisting management with reports and follow-ups.

Key Responsibilities

Administrative Support

• Handle day-to-day office administrative tasks and documentation.
• Maintain digital and physical filing systems for stock, shipments, and supplier records.
• Answer calls, take messages, and assist in coordination between departments.
• Prepare letters, reports, and other documents as required.

Coordination & Communication

• Coordinate with store teams for updates and requirements.
• Follow up with suppliers for shipments, pending documents, or payments.
• Schedule meetings and assist with preparation of meeting notes and reports.

Inventory & Data Assistance

• Support the operations team with updating stock and product details.
• Assist in data entry for platforms like Shopify, InstaShop, and POS systems.
• Help track and report stock discrepancies or missing items.

Compliance & Records

• Maintain proper records related to Montaji registration, product approvals, and shipments.
• Ensure all compliance documents are updated and filed accurately.

Requirements

• Minimum 1 year of experience in an administrative or office support role (retail/trading experience preferred).
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong communication and coordination skills.
• Well-organized, detail-oriented, and able to multitask efficiently.
• Must be on own visa (spouse/freelance visa only).