Job Summary:

We are seeking a responsible and organized HR & Admin Assistant to support day-to-day HR operations and administrative tasks at our construction company. This role requires someone proactive, detail-oriented, and capable of handling various employee-related and office coordination duties.

Key Responsibilities:

HR & Employee Coordination

• Maintain accurate attendance records for all site and office staff.
• Manage hiring processes: coordinate job postings, schedule interviews, and assist in onboarding.
• Keep employee records up to date (contracts, IDs, documents, etc.).
• Monitor validity and expiry of employee documents (passports, visas, IDs, labor cards, etc.).
• Coordinate with PRO for visa applications, renewals, cancellations, and other labor-related processes.
• Assist in payroll data collection (attendance, overtime, leaves, etc.).
• Support onboarding and offboarding processes
• Prepare HR-related documents such as contracts, letters, and reports

Administrative Tasks

• Handle incoming phone calls and redirect them to appropriate departments.
• Support daily office operations and general administrative functions.
• Assist in acquiring necessary permits for site or employee needs.
• Maintain filing systems (digital and physical) for HR and admin documents.
• Coordinate logistics for training, meetings, and other employee-related activities.

Requirements:

• Proven experience as an HR assistant, administrative assistant, or relevant role
• Understanding of basic HR principles and employment legislation
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or HRIS systems
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High level of confidentiality and professionalism
• Attention to detail and accuracy in work

Requirements:

• Minimum 1–3 years of experience in an HR or administrative support role (construction industry preferred)
• Familiar with visa and labor documentation processes (UAE/Gulf-specific if applicable)
• Strong organizational skills and attention to detail
• Proficient in MS Office (especially Excel) and basic HR software
• Strong communication skills (English; Arabic is a plus)
• Able to handle confidential information with integrity
• Flexible to work in a site-office hybrid environment