Full job description

We are looking for a reliable and professional Executive Secretary/Receptionist with 3+ years of experience to provide high-level administrative support to senior management while also managing front desk operations. This dual-role position requires excellent organizational, communication, and multitasking skills to ensure both executive support and smooth daily office reception functions.

Key Responsibilities:

Executive Secretary Duties:

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel.
• Prepare and draft correspondence, reports, memos, and presentations.
• Handle confidential documents and sensitive information with discretion.
• Arrange internal and external meetings, including logistics and materials preparation.
• Coordinate between departments and act as a point of contact for senior leadership.

Receptionist Duties:

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls and emails.
• Maintain the reception area, ensuring it is tidy and presentable at all times.
• Receive, sort, and distribute daily mail/deliveries.

Assist with basic administrative tasks such as filing, data entry, and office supply

Job Type: Full-time