Job Description

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Sharjah, UAE.The ideal candidate should be organized, efficient, and capable of managing multiple tasks in a fast-paced office environment.

Key Responsibilities:

• Manage all routine office functions, including filing, printing, scanning, and maintaining company records.
• Draft letters, memos, meeting agendas, and internal communications as required.
• Organize internal and external meetings, maintain calendars, and arrange appointments for managers.
• Prepare and manage official documents, such as trade licenses, tenancy contracts, staff records, etc.
• Update customer and supplier databases regularly.
• Follow up with suppliers on order confirmations, estimated delivery times, and shipping documentation.
• Coordinate with the finance department for invoice tracking, payment processing, and supplier reconciliations.
• Ensure that all transactions and documentation comply with UAE trade and labor laws.
• Maintain accurate, updated records of all licenses, contracts, permits, and employee files.
• Assist in renewal of visas, trade licenses, and other government documents when needed.

Requirements:

• Experience in the manufacturing, industrial equipment, or trading sector is a strong advantage.
• Bachelor’s degree or diploma in Business Administration, Management, or related field preferred.
• Strong computer skills – MS Office Suite (Excel, Word, Outlook) is essential; ERP or inventory systems knowledge is a plus.
• Excellent communication skills in English; working knowledge of Arabic, Hindi or Urdu is a plus.
• Familiarity with UAE shipping, customs, and logistics procedures is highly preferred.
• Ability to multitask, prioritize, and work under pressure with minimal supervision.